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New Post 4/12/2011 12:32 PM
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User is offline Gexian
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www.double-six.org
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Organizing requirements written in Microsoft Word 
Modified By Gexian  on 4/12/2011 2:33:27 PM)

 There's a question that has been haunting me for a long time. It's about how to organize and manage requirements spread in multiple Word documents. When I write a FGD, I create a new Word document. Each FGD contains requests about several topics like shipment processes,  B2B, invoices, etc. After several years, I have hundreds of Word documents and I feel the need to aggregate them in some way but found no easy solution.

For example, I'd like to view all requirements related to invoices whatever the FGD they fall in. Or, I'd like to group requirements demanded by such department or for such system or during such period. Ideally, I'd like to split these requirements into basic items that I could view or re-arrange as I want in order to create composite documents on demand. This would allow me to better handle the requirements by domain, improve re-usability and even produce some end users documentation. 

I found it very difficult to achieve these goals with Word alone. I understand that a requirements management tool would be the solution but our organization has not opted for this choice and implementing such a tool is above my position. Well, I have to work with Word and live with it. The alternate solution that could be possible is to work with an editor that would produce fragments of content that one could re-arrange easily in order to build documentation. I don't know if such a tool exists and whether it is easy enough. But I think that the cost of a licence would be affordable for the group.

Did anybody face the same situation? What do you think about organizing Word documents? Is it a vain quest?

 

 
New Post 4/14/2011 5:08 AM
User is offline Kimbo
456 posts
5th Level Poster


Re: Organizing requirements written in Microsoft Word 

 Hi Iconfort,

Most modelling tools will do what you want. Maybe even a content management system (but of course that's a silly idea - or is it?).

It will be a lot of work to pull all the requirements together into whatever you get to use. 

I personally can't see any resolution for you unless you buy a tool. Word won't do it. There are cheap tools out there. I use Enterprise Architect (www.sparxsystems.com) which is about $US200 per seat last time I looked. There are free tools around too and there are rolls royce solutions like RequisitePro. There are lots of forum posts about this. 

But if your company won't allow you to buy a tool then you're stuck with Word. Think I'd be looking for another job.

Good luck

Kimbo

 

 
New Post 4/28/2011 11:40 PM
User is offline Craig Brown
560 posts
www.betterprojects.net
4th Level Poster




Re: Organizing requirements written in Microsoft Word 

 liddelk wrote

 Hi Iconfort,

Most modelling tools will do what you want. Maybe even a content management system (but of course that's a silly idea - or is it?).

It will be a lot of work to pull all the requirements together into whatever you get to use. 

I personally can't see any resolution for you unless you buy a tool. Word won't do it. There are cheap tools out there. I use Enterprise Architect (www.sparxsystems.com) which is about $US200 per seat last time I looked. There are free tools around too and there are rolls royce solutions like RequisitePro. There are lots of forum posts about this. 

But if your company won't allow you to buy a tool then you're stuck with Word. Think I'd be looking for another job.

Good luck

Kimbo

 

What he said.

Plus

Maybe a wiki?

 
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