Hi everyone,

I am trying to document on a topic. They have introduced a system in 2003 as a trail ( online tests for candidates)so they got bit positive response so thay made changes in 2004 with the same system,so on 2005,2006, 2007(0.1% as live), 2008(0.3% as live). Now next year they are making it is live only 3% of whole. And there is big change of system internally how to manage and mark. and They have targeted for 2011(30%) and 2020(100%) to implement the whole system as Live.

Now I have to document in such a way where I have to show the existing system of 2008 and How it is Implimented in 2009 and  Point out to High level requirements(2020)

Note: I have to show the change in the process how that is going to change in 2008 and 2009.

In short document should consists of present 2008 system, and 2009 (how it is going to be ) and 2020 how we are targeting.

I NEED TO PRESENT IN SUCH A WAY WHERE S/H CAN EASILY UNDERSTAND  HOW WE DID IN 2008 , HOW WE ARE DOING IN 2009 AND HOW IT IS RELATED TO OUR FINAL GOAL.( On a document).

Please I would appreciate the ideas , samples or any suggestions.

Thank you ,

Regards,

Srikanth

Hi Srikanth,

Guy pointed you towards some good diagramming tools - this will be an important aspect of your deliverable.  However, you must also wrap any diagrams with appropriate dialogue that describes what's happening.  Even if you go with basic activity or flowchart diagrams that are easy to understand, it will be important for you to highlight the important aspects that will change (likely based on the level of impact and their importance to the overall system).

As a rough table of contents, I would recommend the following:

1. Introduction
2. Current state (diagram + narrative)
3. Future state 2009 (diagram + narrative)
   1. Impact analysis - what must/could change and how
4. Future state 2020 (diagram + narrative)
   1. Impact analysis - what must/could change and how
5. Change management
   1. Steps that need to be taken in order to achieve 2009 vision
   2. High level steps that need to be taken in order to achieve 2020 vision (must more generic and should focus on the process of continually refining the target vision and making plans each year to achieve the next part of the system realization)
   3. Risks to achieve these states and mitigration strategies